Posted 2 days ago by mselect

Operations Assistant

Location: Erbil
Job Type: Permanent
Closing Date: 2025-07-04

About vacancy

mselect is looking to hire an Operations Assistant in Erbil, Iraq. Candidates must have 1-2 years of experience in an administrative, operational, or project support role is preferred. Fluency in English and Kurdish is a must, and Arabic is a plus.

Job Purpose
The Operations Assistant will support the Project Manager in overseeing day-to-day administrative and operational activities across multiple projects. The role is critical to ensuring accurate documentation, timely communication with clients, and effective coordination between departments. This position plays a key part in maintaining up-to-date project data, tracking performance, and supporting smooth project execution and reporting functions.

Key Responsibilities
  • Manage a wide range of project administrative tasks, including updating cost trackers, maintaining staff timesheets, and monitoring project progress against the implementation plan
  • Assist the Project Manager in collecting supplier quotations, organizing procurement and project documents, and ensuring that all project data is accurate and current
  • Maintain regular communication with clients to provide project updates, clarify requirements, and follow up on outstanding issues
  • Support the preparation and submission of monthly operational reports by gathering relevant data and ensuring timely inputs from project stakeholders
  • Ensure systematic and well-organized filing of all project-related records, both digital and physical, in compliance with internal policies
  • Coordinate timelines, resources, and task assignments to contribute to the smooth execution and delivery of project activities
  • Liaise with internal departments such as Finance, HR, and Logistics to collect

Requirements
  • 1-2 years of experience in an administrative, operational, or project support role is preferred
  • Fluent in English and Kurdish (written and spoken); a good command of Arabic is an asset
  • Strong working knowledge of Microsoft Office, particularly Excel (data entry, formulas, and reporting) and Word (document formatting and editing)
  • Basic understanding of accounting principles and strong attention to numerical detail
  • Proven ability to manage files, records, schedules, and coordinate multiple administrative tasks efficiently
  • Strong interpersonal and written communication skills with the ability to engage professionally with clients and colleagues
  • Capable of multitasking and prioritizing work in a fast-paced environment with minimal supervision
  • Familiarity with project tracking tools, digital filing systems, or ERP platforms is an advantage


*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
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