Location: Erbil
Job Type:
Permanent
Closing Date:
2025-07-04
About vacancy
mselect is looking to hire an Operations Assistant in Erbil, Iraq. Candidates must have 1-2 years of experience in an administrative, operational, or project support role is preferred. Fluency in English and Kurdish is a must, and Arabic is a plus.
Job Purpose
The Operations Assistant will support the Project Manager in overseeing day-to-day administrative and operational activities across multiple projects. The role is critical to ensuring accurate documentation, timely communication with clients, and effective coordination between departments. This position plays a key part in maintaining up-to-date project data, tracking performance, and supporting smooth project execution and reporting functions.
Key Responsibilities
Requirements
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
Job Purpose
The Operations Assistant will support the Project Manager in overseeing day-to-day administrative and operational activities across multiple projects. The role is critical to ensuring accurate documentation, timely communication with clients, and effective coordination between departments. This position plays a key part in maintaining up-to-date project data, tracking performance, and supporting smooth project execution and reporting functions.
Key Responsibilities
- Manage a wide range of project administrative tasks, including updating cost trackers, maintaining staff timesheets, and monitoring project progress against the implementation plan
- Assist the Project Manager in collecting supplier quotations, organizing procurement and project documents, and ensuring that all project data is accurate and current
- Maintain regular communication with clients to provide project updates, clarify requirements, and follow up on outstanding issues
- Support the preparation and submission of monthly operational reports by gathering relevant data and ensuring timely inputs from project stakeholders
- Ensure systematic and well-organized filing of all project-related records, both digital and physical, in compliance with internal policies
- Coordinate timelines, resources, and task assignments to contribute to the smooth execution and delivery of project activities
- Liaise with internal departments such as Finance, HR, and Logistics to collect
Requirements
- 1-2 years of experience in an administrative, operational, or project support role is preferred
- Fluent in English and Kurdish (written and spoken); a good command of Arabic is an asset
- Strong working knowledge of Microsoft Office, particularly Excel (data entry, formulas, and reporting) and Word (document formatting and editing)
- Basic understanding of accounting principles and strong attention to numerical detail
- Proven ability to manage files, records, schedules, and coordinate multiple administrative tasks efficiently
- Strong interpersonal and written communication skills with the ability to engage professionally with clients and colleagues
- Capable of multitasking and prioritizing work in a fast-paced environment with minimal supervision
- Familiarity with project tracking tools, digital filing systems, or ERP platforms is an advantage
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
