Location: Erbil
Job Type:
Permanent
Closing Date:
2025-09-30
About vacancy
mselect is looking to hire an Administration Officer for a national oil and gas operator in Erbil, Iraq. Candidates must have a minimum of 5 years of experience in administrative roles. Fluency in English, Kurdish, and Arabic is a must.
Job Purpose
To provide administrative, clerical, and coordination support to ensure the smooth operation of the company’s day-to-day activities, maintain organized records, and facilitate communication between departments and external stakeholders.
Key Responsibilities
1. Office Administration:
Requirements
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
Job Purpose
To provide administrative, clerical, and coordination support to ensure the smooth operation of the company’s day-to-day activities, maintain organized records, and facilitate communication between departments and external stakeholders.
Key Responsibilities
1. Office Administration:
- Manage all incoming and outgoing correspondence, including emails, letters, and packages
- Translate documents between English and Arabic as needed
- Maintain organized digital and physical filing systems for documents, contracts, and records
- Monitor and manage office supplies and equipment inventory
- Ensure office facilities are clean, functional, and well-maintained
- Assist in preparing and submitting official documents to relevant government authorities
- Track and ensure timely renewal of licenses, permits, and company registrations
- Coordinate with the Public Relations Officer (PRO) and Government Liaison to meet regulatory requirements
- Schedule and coordinate meetings, appointments, and travel arrangements
- Prepare meeting agendas, minutes, and follow-up reports
- Support HR in onboarding new employees (documentation, workspace setup)
- Assist in managing petty cash, tracking expenses, and processing invoices
- Communicate with the Supply Chain department to obtain quotations and facilitate purchases
- Serve as the primary point of contact for internal and external inquiries
- Handle sensitive information with discretion and maintain confidentiality
- Provide general administrative support to managers and team members as required
Requirements
- Diploma or bachelor's degree in business administration, management, or related field
- Previous experience in administrative roles preferred (minimum 5 years of experience)
- Native-level proficiency in Kurdish, with advanced English and Arabic language skills
- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
- Attention to detail and the ability to manage multiple tasks and deadlines
- Knowledge of office management procedures and protocols
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
