Logistics Specialist

• Keeps in touch with the department focal point to organize and facilitate the data processing
• Monitor and ensure compliance with Anton's policies and procedures
• Responsible to enter, upload, update and managing the data and documents of People Logistics teams (travel, Visa, Blood test)
• Ensure the accuracy of data entry in the PLMS system to assist reporting process
• Provides administrative support and preparing the documents to People logistics department as requested on an ad hoc basis
• Manage relevant functional email account ensuring all visa requests and emails are actioned in a timely fashion (as per current service levels)
• Setting up new users and giving them access to the system and create new profiles
• Monitor relevant Exit Visa, LOI & Bloods application procedures and keep up to date with any procedure/ policy changes, adapt practices accordingly
• Monitor flights in/ out of Iraq & accommodations to ensure that any changes/ delays are reported immediately and appropriate actions taken as stipulated in Iraq Travel Team procedures
• Arranges the booking of external events meetings, workshops and presentations
• Stock exit VISA materials daily, display and order materials as needed; folders, applications
• Maintains accurate records on company’s Logistics shared folder and ensures instructions to travellers are accurate clear and time related
• Report to Blood Test and exit visa Supervisor any complaints/ feedback to ensure all challenges sorted appropriately
• Ensure that key performance indicators (KPI) are captured and reported on a weekly basis
• Archive records, emails and documents through share point and shared folder according to agreed team processes
• Ensure possible improvements, planning, and developing to the process, procedure and performance
• Respond to requests within current service levels
• Creating data backups as part of a contingency plan
• Ensure that confidential data is stored as per relevant Data Protection Legislation
• Publish notifications related to People Logistics as/ when required to the organization
• Prepare various reports for the management (Daily, weekly, Monthly and yearly)
• Engage with customers to ensure complaints/ feedback is dealt with in a timely fashion
• Follow up any other works requested and arranged by the company

• General Knowledge of the visa application, travel rules and site access
• Overall and detailed knowledge of the People Logistics work
• Bachelor Degree

Computer and Software skills

• MS Office (Excel, Power Point, Word)

• Proven supervisory skills
• Communication skills
• Presentation skills
• Attention to detail
• Working under high pressure and limited time
• Focus on continuous self-learning and improvement
• Ability to work cohesively and communicate successfully in multi-cultural teams whilst being aware of and sensitive to cultural differences
• Ability to communicate, co-ordinate, and manage the travel/ accommodation with each function
• Demonstrable experience in the ability to prepare meaningful reports, in clear and concise English