Location: Doha
Job Type:
Permanent
Closing Date:
2025-03-27
About vacancy
mselect is looking to hire an Admin Assistant for a national oil and gas operator in Doha, Qatar. Candidates must have 5 years of project document control experience preferably within the Oil and Gas industry. Fluency in English is a must.
Key Responsibilities
Requirements
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
Key Responsibilities
- Assist Senior Document Controllers, Project Document Controllers (PDC), and Senior Admin Assistants (DOC) with project document control tasks
- Help PDCs perform quality checks on deliverables from contractors and distribute them as per the approved Document Distribution Matrix (DDM)
- Assist PDCs in developing a consolidated DDM from the approved Deliverable Register (EDR/MDR)
- Generate weekly reports, including Look Ahead, Internal, External, Overdue, Outstanding, and other Exceptional Reports as required by PDCs
- Assist in generating External Transmittals, coordinate with Senior Project Engineers (SPE) for signatures, and scan and segregate documents for issuance
- Maintain hard copies of Contractor’s Transmittals and External Transmittals as per the approved filing system in line with QMS requirements
- Support PDCs during Project Dossier Reviews, archiving, and disposal of completed project documents and transmittals
- Assist the Supervisor in development programs
- Manage and coordinate with vendors and suppliers to ensure smooth operations
- Ensure timely delivery of PO items and materials while resolving bottlenecks in logistic processes
- Ensure quality and correct deliveries while preventing and resolving non-compliance issues
- Establish strong communication with logistics stakeholders and coordinate with FF and courier partners for uninterrupted expediting activities
- Achieve KPIs, monitor top vendor deliveries, and handle shutdowns and critical requirements
- Liaise with governmental bodies for logistics-related matters
- Prepare reports and expedite POs
Requirements
- Higher Secondary level of general education supplemented with training in computers
- Minimum of 5 years of project document control experience preferably in an Oil and Gas industry
- Training in records management and automated systems is an advantage
- Adequate written and verbal skills in English
*Only applicants meeting the strict criteria outlined above will be contacted as part of the shortlisting process.
